Traditional answer sheet evaluation process has many activities to be completed in order to declare result. Checkout below steps to simplify answer script evaluation.
1.Collection of Physical Answer Sheets at Central Location
Examination is conducted across multiple locations. All the physical copies of the answer sheet should be collected at the secure central location for further processing.
2.Masking of Student Identity/ Roll No/ Name from Answer Sheet
Examination Answer sheets should be masked before further processing. Identity of the student should be hidden from the examiner to allow fair evaluation.
In traditional process each answer sheet first page content is added with some white paper masking to hide roll no and other details of the student.
In some of the cases universities have also started using answer sheet with bar codes printed on it. Bar code number is matched with student roll no to avoid identity of the student being disclosed.
3.Inviting Examiners for Answersheet Checking
Examiners are invited at the secure location to evaluate answer sheets. Manual process involves logistical activities and cost of travel of the examiners at the central location.
Examiners are supposed to complete answer sheet evaluation process in certain time-frame. Due to lack of process and analytics, it is difficult to check progress of the answer sheet evaluation.
Software technology can help to eliminate such steps. Onscreen evaluation can eliminate examiner travelling to the central location. Onscreen evaluation can be enabled on certain IP addresses so that examiners can check answer sheets from their home/ institute.
4.Re-masking Answer sheets for Moderation Process
After first level of answer sheet evaluation, there is need of moderation process.
Certain percentage of answer sheets are re evaluated by the moderator. So masking of the annotations for physical copy of the answer sheet should be done. It is manual process where person need to hide marks assigned by the first examiner.
Technology like Onscreen Evaluation can help eliminate this process. During onscreen evaluation, student details and mark annotations are automatically masked during moderation process.
5.First Level Moderation
Moderator need to re evaluate answer sheet. After re evaluation, as per rules and regulations of the university, maximum score of the 2 evaluations can be considered as final marks obtained by the student.
Using Onscreen Evaluation is is easy to monitor and assign final marks as software can automatically define rules related to moderation and final score calculations.
6.Second Level Moderation if Needed
Certain percentage of answer sheets can be kept for second level moderation. In such case remasking of the answer sheet is to be done to mask marks allotted by first examiner and first moderator.
Onscreen evaluation process can easily mask such entries without any need of manual masking process.
Each examiner is supposed to calculate total marks obtained by the candidate. All the criteria related to compulsory questions, optional questions.
Onscreen evaluation system is able to compile result automatically. Manual calculations are prevented so it results in accuracy in result calculations.
8.Result Feeding in the Software System
After manual process of answer sheet checking is completed, all the marks for each subject/ Roll No/ Students should be entered in the system.
Onscreen evaluation process has result module which can generate result in excel instantly. It can be feed in any software system for mark-sheet printing activity.
9.Student Request for Scan Copy of checked Answer Sheet
Student has authority/ right to ask for scan copy of the checked answer sheet.
In traditional process someone need to get physical copy of the answer sheet, scan and photocopy it and then it is issued to the student. It involves manual work and many logistical activities.
Onscreen Evaluation can simplify it so that student request can be managed using software.
Student would get link to view evaluated answer sheet. This link would be active for specific time duration for viewing. Entire activity and cost of scanning, handling physical answer sheet can be eliminated.