Answer Sheet Scanning using Scanner for onscreen evaluation process

Here is the introductory video to explore how you can use Onscreen Evaluation System to simplify Answer sheet checking , moderation and overall result processing for theory examinations of your institute or university.

Listen to the podcast of Onscreen Evaluation System Advantages

Onscreen Evaluation System is the technology to improve current examination answer sheet checking process.

Physical Answer Sheet Evaluation

Physical answer sheet handling and evaluation involves many administrative and logistical activities. Cost for managing storage and handling of physical answer sheet is very high. Entire result processing may get delayed due to it. Examiners and other personnel need to travel for answer sheet checking and moderation process.

Traditional Answer Sheet Checking Process

Onscreen Evaluation system can simplify overall answer sheet checking process.

Let’s check how it works.

Onscreen Evaluation Process

1.First physical copies of the answer sheets are collected for scanning purpose.  All the answer sheets are scanned using high speed scanners at the secure location.

2. High speed scanners scan the answer sheets with proper masking process. Student identity information like name, Roll No is masked. Examiner would not be able to see these details. It would enable transparent and fair evaluation process. It is possible to scan barcode of answer sheet and map it with specific student records.

Answer Sheet Scanning using Scanner for onscreen evaluation process

3. Question Paper and examination pattern is defined in the software system. Examination information has attributes like Batch, Exam Name, Semester and Stream. Examination pattern is defined according to question paper format.

4. Information of students is imported in the system for each stream, semester and specialization.

5. Examiner can login to the system.

After login, examiner can see summary of answer sheets assigned to individual, completed evaluation count and pending evaluation count. It would help to track overall progress of the answer sheet checking.

Student identity is masked and evaluator is not able to identify name, roll no or any such information related to answer sheet.

Examiner can click on “Check Answer sheet” button to start evaluation process.  On clicking this button this screen would be visible.

Answer sheet checking process

As you can see, there are various controls available on the page for adding annotations.

You can also view Question paper details. There is a link “View Question” . On clicking this link you can see Question contents. It can be helpful for you to see question contents before evaluating any answer.


Correct Sign: You can use this sign to mark particular answer as correct. It would add below correct sign symbol on the answer sheet.

Incorrect Sign: You can use this sign to mark particular answer as incorrect. It would add incorrect sign symbol on the answer sheet.

Assign Marks for Answer

Before assigning the marks, you must select question corresponding to answer written on the page.

There are icons available for each number of marks. You can use it to define marks for particular answer. On single page you can add partial marks and on next pages subsequent partial marks can be added. System would auto calculate total marks assigned for the answer.

There are symbols available for each marking scheme. You can select and add annotation. If you try to add marks more than actual allotted to question system would show an error.

Undo Operation :  If you wish to undo particular activity then you can click on the icon to cancel previously performed task.

Delete Operation: If you wish to cancel annotations and marks added for particular question then you can select that question and click on delete to remove marks assigned along with the annotations for that answer.

Add Comments : There is icon button available to add comments on any answer sheet page. You can click on it and define font to add comments.

Summary of Marks : On the right hand top corner you can see marks allotted for each question. System would automatically display the scores for each answer against question number as shown.

Total of the answer sheet is also calculated according to exam pattern. As an examiner you need not have to calculate or validate total. System analyzes optional questions solved by the students and it is taken into consideration while calculating the final score.

There is a button “Finish Paper Checking”. It would be enabled only if examiner has navigated all the pages of the answer sheet.

In case of blank page you can add below  marking .It is similar to traditional answer sheet evaluation where you need to add marking for blank pages.

Blank Page annotations for Onscreen Evaluation System

If you have navigated  all the pages then “Finish Paper Checking” button would be enabled and system would allow you to complete answer sheet evaluation process.

Let’s summarize all the features of the answer sheet evaluation.

There are various annotation symbols available to speed up your answer sheet evaluation process. You can use it to with just mouse clicks. There is facility undo / cancel marks assigned for particular question. System is able to calculate score automatically. It helps to eliminate possible errors of manual tabulation of scores for each question. Your answer checking process is simplified and it would take less time to complete the activity.

Administrator  can use analytics and summary to track progress of the evaluation.

There is facility to extract result in excel format. System also records all the activities performed by the examiner during answer sheet checking. It is useful during audit process.


You can also track analytics such as total answer sheets evaluated, total answer sheets pending, Average number of answer sheets evaluated per day etc.

analytics of Onscreen Evaluation Process_2

Onscreen evaluation process is useful to simplify answer sheet checking process and it is also cost effective. It can save administration and logistical cost. There would be significant saving per year on stationery, dearness allowance for evaluators, travel etc.

We have implemented onscreen evaluation process at many reputed institutes and universities. You can connect with us for demo of our offering. We are just a click away.