A company has to strike a balance between diverse parameters during a campus placement drive. From attracting the right talent to carrying out aptitude tests to conducting interviews, it involves tough and quick decision making. Additionally, this can also be a physically consuming activity. It involves many logistics – going to a campus, invigilating the aptitude tests, evaluating the answer sheets and finally the interviews.
Many a times, silly mistakes happen in this process – students not fitting in the criteria appearing for the test, erroneous evaluation of the aptitude test papers, mismanagement in interview schedules etc. Even the institute, where the company is conducting the drive, is rarely organised and contributes to the errors. This leads to hiring of undeserving candidates (or missing out on the good ones) which eventually hurts the company’s work quality in the future.
Traditionally, the complete process is done manually and/or physically. This increases the probability of errors. Switching to technology, like the applications developed by Eklavvya minimises this. A simple 4-step process can save not just time and money, but also effort on the part of all the three parties involved – the students, the institute and you, the company.
- User Exam Scheduling
Once you zero in on the institute and decide to conduct a placement drive there, it is quite easy to schedule the exam. You can do this in three simple steps:
- Procure a list of eligible students from the college.The list can be added under something like ‘Candidate Data’
- Create the test (like an event of Facebook) under title similar to ‘Assign to Exam’. You can insert Name of the Test, Date and Time here
- You can then add the names and e-mail IDs of the students eligible for the test
The exam window can also be easily set. e.g. On the date May 29, you can have an exam window (duration) from 10 AM to 11 AM
- Remote Proctoring
A significant tool for a company, Remote Proctoring can make logistics of undertaking a test really easy. It is an innovative technology that allows virtual connection between a single invigilator (proctor) and multiple students. While ensuring that no scope is left for any malpractice, the technology allows students based on multiple locations to participate easily in the test.
The steps involved in this are:
- Connecting with the student through web camera
- Verifying the identity of the student through the camera (the student is asked to show certainidentity proof on the camera)
- Initiating test application, which prevents running other applications on the student’s computer
- The proctor can monitor many such students simultaneously
- The complete process is recorded and stored on Cloud for further use
An Aptitude Test, which has mainly objective questions, can be conducted with much ease through the application. It will save time and energy for both the students and the company. One proctor can invigilate several students simultaneously.
- Exam Result Analysis
The result of the Aptitude test can be obtained quite easily from Candidate Result Menu. After selecting the Exam Name and the Date and Time, the results of all the students can be obtained. Here, you can also set the cut-off criteria and get the pass/fail statement from the application itself.
An application, like that by Eklavvya, also provides the analysis of which questions were tough, moderate and easy. It gives a question-wise scenario – how many students answered a particular question correctly and how many didn’t. This helps is designing tests in the future. It also helps companies to analyse the overall strengths and weaknesses of the students of a particular institute.
- Shortlisting for Interview
Shortlisting of the candidates comes under setting the cut-off criteria. Once the pass/fail statement for all students is in place, a list of the shortlisted students can be prepared. All the students can also be informed through e-mail and SMS about their results. Their report cards can also be sent through the application.
After this, the crucial part is the interview process. While you, as a company, are used to conducting face-to-face interviews, online video interviews can save you a great deal of time, effort and money. A technology like Google Hangouts is useful to conduct online video interviews. It not only increases accessibility for the students, but it also helps a company to interview more candidate in lesser time.
You can interview students located at multiple locations (including the graduated students of the institute). The scheduling can be flexible and one interviewer can perform with more efficiency, interviewing more candidates than in face-to-face interviews. This also solves many logistical problems including transport, mismanagement of timings, students missing out, non-availability of HRs etc. In a time when WiFis and even cellular networks have good internet speed, the interviewsmostly happen uninterrupted.
Technology Makes it Cheap and Easy
Adapting technology in the process of campus placements not only makes you relevant but also opens up innumerable opportunities for you as a company. You can connect with many more institutes and choose from a wider pool of students. Aided with the technology, you can save the effort of a physical visit without compromising on the safety and sanctity of the test. You can also save a lot on the expenses involved in such a vast placement drive.
Students who have graduated from an institute but eligible to participate in the drive can also become a part easily. Even from their native places, they can just connect to the internet and take the test. The same applies if they are selected for the interview. They can easily appear for the online video interview.
Eventually, you can also save a lot of human effort. The invigilation can become much easier with very few proctors assigned to a larger number of students. There would be no distribution and collection of physical question/answer sheets. Everything, including the results, will be done virtually.
“At Tvarana Software Solutions, we started using the online exam platform developed by Eklavvya for our campus recruitment drives.
This platform has a very simple user interface and makes our lives easier by simplifying the process of Question paper setting, Candidate registration and assigning exams to candidates. The import option provided for creating the question bank is very simple and saves us a lot of time.
The dashboards also are very simple and informative at the same time providing us a glance of real time statistics while an exam is in progress. Above all the support provided by Eklavvya team in guiding us with the tool usage has been terrific.
Although the tool could still use a little bit of work, it has a lot of interesting features to offer and the overall experience is very positive and time saving. Thank you Eklavvya!”